Organising a company fun day can be complex, with so much to consider from health and safety, marquees and temporary structures, to entertainment, activities and catering. Your Great Escape offers a full event management service, providing complete peace of mind for clients.
So here are our five steps to family fun:
1. Decide what you’d like to achieve and what works best for your guests
Do you intend to bring people together who rarely meet through their work? What is the age demographic and how will this influence the choice of activities? It is crucial to estimate how many people will attend – a great way to do this is simply by asking employees to register an interest on-line. Numbers more or less dictate everything from now on. Your Great Escape can offer on-line pre-event registration, so no matter if you have thousands of potential guests, they can all be accounted for.
2. Short-list suitable family fun day venues
Over the years we’ve run family fun days at a variety of venues, so we know what works best. Consider whether you are looking for a single venue, or a series of events across a number of locations if staff are from different areas of the country.
Always check the following:
Distance to travel for guests, sufficient parking or public transport- Do you require generators and water supply
- Is the event in a contained area – essential for creating an atmosphere, and beneficial in keeping the event private
- Ensure there is ample space for a large marquee or close access to an indoor area
- Look for stunning venues which create an impressive backdrop
If you are not sure what might be the ideal venue for your corporate fun day, Your Great Escape offer a free venue finding service. We conduct site visits on behalf of clients, producing a site plan and risk assessment for your chosen venue.
3. Infrastructure
By this we mean, marquees, gazebos, picket fencing, bunting, site power/generators, water supply and luxury toilet units. As each of these intertwine during set-up and de-rig, the benefits of using an event management company to coordinate all of the above ensures the smooth running of the event.
We produce site plans as part of our event management package, detailing “full site” and “temporary structures”, which aids suppliers and venues throughout set-up – and also illustrates how your event will look on the day.
4. Activities and Events
By carefully considering who you are looking to entertain and why, you should be able to choose between activities which involve adults and children taking part simultaneously, or have a go activities such as inflatables, craft stalls, target games and live displays, to name just a few.
Consider activities such as It’s a Knockout, Formula Fun Build a Kart or a School Sports Day, where adults and children can take part together. For those less energetic, they can enjoy the spectacle and support from the side lines, treat themselves to a beauty treatment, or enjoy some of the other family fun activities on offer.
5. Health and Safety
Ensuring your event is safe is priority number one. Your Great Escape produce risk assessments for the site and all activities and equipment in use on the day. Event management companies are now required to meet several British standards especially when dealing with services such as generators and power supply. Where third parties are involved, risk assessments and details of insurance should always be kept on file.
So whether it is establishing site power, providing medical cover, ensuring suppliers are creditworthy to supply services, or simply providing the best family fun day activities available, Your Great Escape are here to help you organise a first class company fun day.
To read more about activities and what’s included in our event management package please click here.
Alternatively, if you’re planning your own corporate fun day and would like to discuss how we could help please call 01948 661603 or e-mail info@yourgreatescape.co.uk
